Accounting & Administration

Your back office.
Fully handled.

Specialist accounting and administration support — built exclusively for tradespeople. Pay only for what you need, when you need it. No full-time hire. No fixed overhead.

Explore services How it works
Powered by Bentleys Chartered Accountants
15+
Services available
on demand
0
Fixed overhead —
variable cost only
CA
Chartered accountant
expertise behind every service
1
Dedicated team that
knows your trade
The TradieHQ Model

Specialist skills.
Variable cost.

A full-time bookkeeper or administrator costs you whether you need them or not. TradieHQ works differently. You access a team of specialists — accountants, administrators, payroll experts — and pay only for the volume of work you actually use.

As your business grows, your services scale up. In a quieter month, your cost comes down. You're never paying for a seat that's sitting idle.

Fixed cost vs. Variable cost
Traditional
Full-time employee
  • Fixed salary year-round
  • PAYE & KiwiSaver
  • Annual leave liability
  • Training & recruitment
  • Limited skillset
  • Sick days & cover
TradieHQ
Variable model
  • Pay per activity volume
  • No employment costs
  • No leave or liability
  • Full specialist team
  • Scale up or down
  • Always covered
You only pay for the services you need, based on the volume of your activity.
What we do

Everything your business
needs to run.

Choose the services that fit — from a single function to complete back-office outsourcing.

Invoicing
We raise and send invoices on your behalf, ensuring they go out on time, every time. Consistent invoicing means consistent cash flow.
Invoice Collection
Chasing unpaid invoices takes time and costs relationships. We handle debtor follow-up professionally, keeping money coming in without awkward conversations.
Accounts Payable
Never miss a supplier payment or damage a supplier relationship. We process your bills, manage approvals, and ensure your creditors are paid accurately and on time.
Payroll
Wages, PAYE, KiwiSaver, leave entitlements — all processed accurately and on time. We take the stress and compliance risk out of paying your team.
Cash Flow Management
Know where your cash is at all times. We monitor inflows and outflows, flag upcoming pressures, and help you make confident spending decisions.
Monthly Accounts
Monthly management accounts give you a clear financial picture every 30 days — not just at year end. Understand your profit, your position, and what to do about it.
GST Returns
GST prepared and filed accurately and on time, every period. We reconcile your figures, identify any issues, and handle your Inland Revenue obligations with precision.
Annual Accounts
Year-end financial statements prepared to professional standards. Accurate, compliant, and presented in a way you can actually understand and use.
Governance
Build the right structure around your business. Company governance, reporting frameworks, director obligations, and compliance — all handled by people who understand trades businesses.
Succession Planning
What happens to your business when you're ready to step back? We help you build a clear plan for ownership transition, management succession, and long-term value preservation.
Business Sales Support
Thinking about selling? We prepare your financials, help you understand your business value, and support you through due diligence — so you go to market in the strongest position possible.
Bank Funding Support
When you need to borrow — for equipment, vehicles, or growth — we prepare the financial case, structure your application, and liaise with lenders to give you the best chance of approval.
Cash Flow Forecasting
Plan ahead with confidence. We build rolling cash flow forecasts tailored to the seasonal rhythms of your trade, so you're never caught short at the wrong time of year.
Management Reporting
Clear, visual reports that tell you what's actually going on in your business — not just numbers on a page. KPIs, trends, and the insights that matter to a growing trades business.
How it works

Pay for what
you use. Nothing more.

TradieHQ runs on a variable cost model. Unlike a full-time employee who costs the same whether you're flat out or quiet, you pay based on your actual activity. More invoices this month? Your cost reflects that. Slower month? It comes down automatically.

01
Tell us what you need
Start with a conversation. We'll map your current back-office, identify the gaps, and recommend a service package that fits your size and stage.
02
We set up your systems
We connect to your accounting software, establish workflows, and get your books in order. Minimal disruption to your day.
03
We run your back office
Invoices go out, bills get paid, payroll runs, GST gets filed. You focus on the work. We handle the rest.
04
You pay for your volume
Monthly billing based on your actual activity. Scale up as you grow. Scale back if you need to. No lock-in, no fixed overhead.
Your cost moves with your business
Fixed hire
Same every month →
Quiet month
Low cost
Average month
Moderate cost
Busy month
Scales with you
The key difference: a full-time employee costs the same in January as in July. TradieHQ costs what your activity demands — nothing more, nothing less.
Full Outsource

Hand us the
whole back office.
All of it.

For trades businesses that want to completely step away from admin, our full outsource package hands every back-office function to our team. One monthly cost. Complete coverage. You run the jobs — we run everything else.

  • All invoicing raised, sent, and collected
  • All supplier bills processed and paid
  • Payroll for your entire team
  • GST and all compliance filings
  • Monthly and annual accounts
  • Cash flow monitoring and reporting
  • A dedicated advisory relationship
Talk about full outsource
Invoicing & Collection
Raise, send, and chase every invoice
Accounts Payable
Every supplier bill handled
Payroll
Wages, PAYE, KiwiSaver — all done
GST & Annual Accounts
All compliance, filed on time
Reporting & Cash Flow
Monthly accounts and cash oversight
Advisory & Governance
Strategic oversight from CAs
Powered by Bentleys

Chartered accountant
expertise behind everything.

TradieHQ is built and operated by Bentleys Chartered Accountants — one of New Zealand's established professional accounting firms. That means every service you access carries the rigour, professional standards, and depth of knowledge of a chartered accounting practice.

You get a specialist team that understands trades businesses — the seasonality, the cash flow pressures, the compliance obligations — without paying for a partner-level CA to sit in your office.

Powered by Bentleys Chartered Accountants Limited
Credible
Backed by a CA firm. Every service meets professional accounting standards.
Trade-native
We don't just know numbers — we know the trades and how these businesses actually work.
Specialist
Access accountants, administrators, and payroll specialists — not a generalist.
Scalable
From a one-man band to a team of 20 — we grow with you, cost-efficiently.

Ready to hand over
the paperwork?

Talk to us about which services suit your business. No obligation, no pressure — just a straight conversation about what you need.

Get in touch