Accounting & Administration for NZ trades

Your back office.
Fully handled.

Specialist accounting and administration support for New Zealand tradies and trades businesses. Pay only for what you need, when you need it. No full-time hire. No fixed overhead.

Explore services How it works

NZ tradie managing business administration

15+

Services available
on demand

Fixed overhead
variable cost only

Chartered accountant
expertise behind every service

Dedicated team that
knows your trade

The TradieHQ Model

Specialist skills.
Variable cost.

A full-time bookkeeper or administrator costs you whether you need them or not. TradieHQ works differently. You access a team of specialists, accountants, administrators, payroll experts and pay only for the volume of work you actually use.

As your business grows, your services scale up. In a quieter month, your cost comes down. You’re never paying for a seat that’s sitting idle.

Fixed cost vs. Variable cost

Traditional

Full-time employee

Fixed salary year-round
PAYE & KiwiSaver
Annual leave liability
Training & recruitment
Limited skillset
Sick days & cover

TradieHQ

Variable model

Pay per activity volume
No employment costs
No leave or liability
Full specialist team
Scale up or down
Always covered

You only pay for the services you need, based on the volume of your activity.

What we do

Everything your business
needs to run.

Choose the services that fit. From a single function to complete back-office outsourcing.

Invoicing

We raise and send invoices on your behalf, ensuring they go out on time, every time. Consistent invoicing means consistent cash flow.

Invoice Collection

Chasing unpaid invoices takes time and costs relationships. We handle debtor follow-up professionally, keeping money coming in without awkward conversations.

Accounts Payable

Never miss a supplier payment or damage a supplier relationship. We process your bills, manage approvals, and ensure your creditors are paid accurately and on time.

Payroll

Wages, PAYE, KiwiSaver, leave entitlements, all processed accurately and on time. We take the stress and compliance risk out of paying your team.

Cash Flow Management

Know where your cash is at all times. We monitor inflows and outflows, flag upcoming pressures, and help you make confident spending decisions.

Monthly Accounts

Monthly management accounts give you a clear financial picture every 30 days, not just at year end. Understand your profit, your position, and what to do about it.

GST Returns

GST prepared and filed accurately and on time, every period. We reconcile your figures, identify any issues, and handle your Inland Revenue obligations with precision.

Annual Accounts

Year-end financial statements prepared to professional standards. Accurate, compliant, and presented in a way you can actually understand and use.

Governance

Build the right structure around your business. Company governance, reporting frameworks, director obligations, and compliance, all handled by people who understand trades businesses.

Succession Planning

What happens to your business when you’re ready to step back? We help you build a clear plan for ownership transition, management succession, and long-term value preservation.

Business Sales Support

Thinking about selling? We prepare your financials, help you understand your business value, and support you through due diligence, so you go to market in the strongest position possible.

Bank Funding Support

When you need to borrow for equipment, vehicles, or growth, we prepare the financial case, structure your application, and liaise with lenders to give you the best chance of approval.

Cash Flow Forecasting

Plan ahead with confidence. We build rolling cash flow forecasts tailored to the seasonal rhythms of your trade, so you’re never caught short at the wrong time of year.

Management Reporting

Clear, visual reports that tell you what’s actually going on in your business, not just numbers on a page. KPIs, trends, and the insights that matter to a growing trades business.

How it works

Support that
fits your business.

No two trade businesses are the same, and neither are their workloads. Some months you’re flat out, other months are a bit quieter. That’s why our support is flexible.

Rather than paying for a full-time office employee, you get the help you need, when you need it. As your business changes, we’ll adjust with you.

Let’s have a chat

Every business works a little differently. We’ll take the time to understand how you operate, what’s working well, and where we can make life easier.

We get everything set up

We’ll jump into your accounting software, learn your systems, and get everything running smoothly. We aim to make the handover as easy as possible, so you can carry on with business as usual.

We take care of the admin

From payroll and invoicing to paying suppliers and keeping your books up to date, we’ll keep the back office ticking over while you focus on your customers.

Support that changes with your workload

Need a bit more help during your busy season? No problem. Things slowed down? We’ll adjust your support to match. You’re only paying for the help your business actually needs.

Doing it yourself vs. With TradieHQ

Doing it yourself

Late nights catching up on invoices
Payroll every Friday
GST deadlines
Chasing unpaid bills
Admin after hours

With TradieHQ

Invoices sent on time
Payroll sorted
We keep you on track
We follow them up
More time with family or on the tools

Stop trading your free time for admin. Hand over the backend work so you can focus on building your business.

Full Outsource

Hand us the
whole back office.
All of it.

For trades businesses that want to completely step away from admin, our full outsource package hands every back-office function to our team. One monthly cost. Complete coverage. You run the jobs, we run everything else.

All invoicing raised, sent, and collected
All supplier bills processed and paid
Payroll for your entire team
GST and all compliance filings
Monthly and annual accounts
Cash flow monitoring and reporting
A dedicated advisory relationship

Talk about full outsource

Invoicing & Collection

Raise, send, and chase every invoice

Accounts Payable

Every supplier bill handled

Payroll

Wages, PAYE, KiwiSaver, all done

GST & Annual Accounts

All compliance, filed on time

Reporting & Cash Flow

Monthly accounts and cash oversight

Advisory & Governance

Strategic oversight from CAs

Chartered accountant
expertise behind everything.

TradieHQ is built and operated by Bentleys Chartered Accountants, one of New Zealand’s established professional accounting firms. That means every service you access carries the rigour, professional standards, and depth of knowledge of a chartered accounting practice.

You get a specialist team that understands trades businesses, the seasonality, the cash flow pressures, the compliance obligations, without paying for a partner-level CA to sit in your office.

Credible

Backed by a CA firm. Every service meets professional accounting standards.

Trade-native

We don’t just know numbers, we know the trades and how these businesses actually work.

Specialist

Access accountants, administrators, and payroll specialists, not a generalist.

Scalable

From a one-man band to a team of 20, we grow with you, cost-efficiently.

Get the CA Advantage for Your Trade →

Our People

Put the experts
behind your tools.

Behind every invoice, payroll run, and financial strategy is a dedicated team of accounting and administration specialists who genuinely understand New Zealand trades.

Meet the team →

Ready to hand over
the paperwork?

Talk to us about which services suit your business. No obligation, no pressure, just a straight conversation about what you need.

Get in touch

Your back office. Fully handled.

Specialist skills.Variable cost.

Everything your businessneeds to run.

Support that fits your business.

Hand us thewhole back office.All of it.

Chartered accountantexpertise behind everything.

Put the expertsbehind your tools.

Ready to hand overthe paperwork?